Yancoal Business Rules | Medicals

Audimetric Testing

Competency	Competency Requirements	Upload Requirements	Examples
Medical.Certificate.Audiometric Testing	Audio-metric report from medical to be uploaded within this competency	Follow medical verification rules

Drug and Alcohol

Competency	Competency Requirements	Upload Requirements	Examples
Drug Testing.Statement of Attainment.Collect Specimens for Drugs of Abuse Testing - HLTPAT005	Name on certificate to match the person registered Collect Specimens for Drugs of Abuse Testing - HLTPAT005 to be listed Issued by an RTO / Nationally Recognised Training logo Black and white or colour is acceptable	Only issue date to be recorded

Medical Exempt

Competency

Competency Requirements

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Examples

Medical.Exempt.

Avetta Administrators to click here for additional information before verifying

In some instances, a company may upload a medical exemption; the exemption must be a YanCoal document (either letter, template or email) that is signed by a YanCoal representative.

Expiry date is to be listed as expiry of persons current or upcoming induction.

Exemption documents are accepted for Yancoal Cameby Downs only:

File must be the Pote Exemption Authorisation Form (Example attached)
All fields must be filled in
Exemption approval must be from the SSE or delegate

ALL MEDICAL EXEMPT FILES MUST BE ESCALATED TO THE AVETTA COMPLIANCE TEAM.

If you are unsure if the exemption is from YanCoal you need to seek approval or clarification from the site that the role applies to. Please email the Safety Manager at the site for approval. Please refer to the Site Contacts list for the Safety Manager’s contact details.

Mines Rescue

Competency

Competency Requirements

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Examples

Medical.-.Mine Rescue

Name on medical to match the person registered
Must be formatted on Coal mine health assessment report site access or site access plus periodic medical assessment detailed certificate
Issued by an RTO / Nationally Recognised Training logo
Expiry
Black and white or colour is acceptable

‘Mines rescue’ should always be listed in the position field of the medical assessment page.
Expiry is to be 5 years from assessment date shown on medical unless advised otherwise in the duration restriction section of the medical

NSW Medical

Grouped Competency

Competency

Competency Requirements

Client Review Conditions

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Examples

NSW Coal Mine Complying Medical

Avetta Administrators to click here for additional information before verifying

ORDER 43 MEDICAL

Preplacement Medical Assessment - External medical provider - Coal Services - Blue cover page
• If the medical is submitted for the following sites: Austar:

• Full medical required - Cover page not required

• For all other sites:

• Full medical not required – only require the traffic light page and follow up page to be uploaded

• Uploaded in colour is preferred – not mandatory

• Name on medical to match the person registered
• Date of birth to match person registered
• Date of assessment listed
• Chest X-ray must be ticked yes or no
• Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
• Must have a SEG number
• Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
• Must be completed by an approved medical practitioner on the list
• Must have Doctors signature, must have name and date.

Periodic Medical Assessment - with the site access medical (traffic light page)

If the medical is submitted for the following sites: Austar:
- Full medical required- Cover page not required
For all other sites:
- Full medical not required – only require the traffic light page and follow up page to be uploaded
Uploaded in colour is preferred - not mandatory
Pages required to be uploaded - assessment page 1 & 2 and the medical assessment certificate (Site access medical - traffic light page)
Determination – must be ticked indicating result
Chest X-ray must be ticked yes or no
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have a SEG number on the assessment report
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section on the assessment certificate
Must be completed by an approved medical practitioner on the list
Must have Doctors signature, must have name and date.

Site Access Plus Periodic Medical Assessment Detailed Certificate - CS Health

If the medical is submitted for the following sites: Austar:
- Full medical required- Cover page not required
For all other sites:
- Full medical not required – only require the traffic light page and follow up page to be uploaded
Pages required to be uploaded – site access plus periodic medical assessment detailed certificate.

Name on site access plus periodic medical assessment detailed certificate to match the person registered
Date of birth on assessment certificate ad assessment report to match the person registered
Chest X-ray must be ticked yes or no
Employer must be listed – Employer must be the current employer. If the employee has changed companies than the current employer must submit the medical to CS Heath and provide a confirmation of registration with the medical.
Must have Doctors signature, must have name and date.

Preplacement Medical Assessment – CS Health – Orange cover page

If the medical is submitted for the following sites: Austar:
- Full medical required- Cover page not required
For all other sites:
- Full medical not required – only require the traffic light page and follow up page to be uploaded

Uploaded in colour is preferred - not mandatory
Full medical not required – only require the traffic light page and the follow up page to be uploaded
Name on medical to match the person registered
Date of birth to match person registered
Date of assessment listed
Determination – must be ticked indicating result
Chest X-ray must be ticked yes or no
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have Doctors signature, must have name and date.

Preplacement Medical Assessment Review report – CS Health – Orange cover page

If the medical is submitted for the following sites: Austar:
- Full medical required- Cover page not required
For all other sites:
- Full medical not required – only require the traffic light page and follow up page to be uploaded

Uploaded in colour is preferred - not mandatory
Full medical not required – only require the traffic light page (Order 43 Preplacement Medical Review Report) and the follow up page to be uploaded
Name on medical to match the person registered
Date of birth to match person registered
Date of assessment listed
Revised determination – must be ticked indicating result
Chest X-ray must be ticked yes or no
Follow up section – if a review time is indicated, this must match the date recommended in the recommendation/restrictions section
Must have Doctors signature, must have name and date.

Exemption documents are accepted for Yancoal Cameby Downs only:

File must be the Pote Exemption Authorisation Form (Example attached)
All fields must be filled in
Exemption approval must be from the SSE or delegate

IF AMBER PROCEDURE:

The relevant below 'restricted' competency will need to be selected and the relevant amber process adhered to

All AMBER medicals are to be escalated to the relevant site contact for review HOWEVER some cannot be escalated unless there is a HMP form also supplied:

Sites requiring HMP prior to client escalation:

Moolarben - any condition other than corrective lenses

Sites NOT requiring HMP prior to client escalation

Moolarben - corrective lenses ONLY condition
Ashton
Austar
Stratford
MTW

Issue Date = Examination date
Expiry Date = 3 years from date of examination (unless review date listed in comments)
AMBER MEDICALS - Approval date and person’s name whom approved to be written in description box

Medical.-.Ashton Restricted

Medical.-.Austar Restricted

Medical.-.Mount Thorley Warkworth Restricted

Medical.-.Stratford Restricted

Pegasus Administrators to click here for additional information before verifying

IF AMBER PROCEDURE:

Full medical is required if submitted.

Pegasus click HERE for additional information

If the medical is marked as ‘AMBER’ it must be sent to the site/s Safety Manager for approval. Please refer to the Site Contacts list for the Safety Manager contact details.

NOTE: 'Medical Review Reports' do not require a traffic light page but must be sent to the respective site for review and approval

Issue Date = Examination date
Expiry Date = As per subsequent assessment date on the medical

Medical.-.Moolarben Restricted

IF AMBER PROCEDURE:

Pegasus click HERE for additional information

If the medical is marked as ‘AMBER’ it must be sent to the site/s Safety Manager for approval. Please refer to the Site Contacts list for the Safety Manager contact details.

NOTE: 'Medical Review Reports' do not require a traffic light page but must be sent to the respective site for review and approval

A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval – Medical management plan not required for the restriction of wearing glasses.

Medical management plan must:

Be presented on a company letterhead
The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.
electronic / digital signatures are acceptable
The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.
MMP must address the recommendations from the Doctor
State that the employee’s medical has been approved by the company
Be dated within the last 3 months
Must be uploaded as a PDF
Section 4 Queensland Coal Board medicals are NOT accepted

Diabetes management – If a worker has diabetes (type 1 and 2) the below steps needs addressing in the medical management plan

Monitoring – need specific methods of monitoring blood sugar levels on site
- Specify which method candidate uses to monitor Blood Sugar Levels
- If a Continuous glucose monitor is used a Personal Electronic Device Authorisation needs to be completed and attached to the medical Management Plan.
Management – Outlines steps to how worker will maintain blood glucose levels.

Weight Restricted Management – If a worker has recommendations regarding equipment weight ratings, the below steps need addressing in the medical management plan

Does the worker use equipment on site?
- If no, please ensure that the worker is aware of their restriction and checks equipment’s weight ratings.
- If yes, please state what equipment the worker is required to use and what the equipment’s weight ratings are.

Issue Date = Examination date
Expiry Date = As per subsequent assessment date on the medical

Medical.-.Order 45 Compliant – Category A	Full Health Assessment required with traffic light page Uploaded in colour is preferred – not mandatory Name of Health Assessment to match the person registered Date of birth to match the person registered Date of Health Assessment listed Chest X-ray date field must be completed If a review is indicated, this must match the date recommended in the Health Assessment review table. Must be completed by an approved medical practitioner on the list Must have Doctors name, date and signature	All Amber medicals are to be transferred to the site specific restricted medical competency and escalated to the relevant site contact for review. If the health assessment identifies a HMP is required, the form must also be supplied.	Issue Date = Date of Health Assessment Expiry Date = 3 years from date of Health Assessment unless review is required in a shorter time period
Medical.-.Order 45 Compliant – Category B	Full Health Assessment required with traffic light page Uploaded in colour is preferred – not mandatory Name of Health Assessment to match the person registered Date of birth to match the person registered Date of Health Assessment listed Chest X-ray date field must be completed If a review is indicated, this must match the date recommended in the Health Assessment review table. Must be completed by an approved medical practitioner on the list Must have Doctors name, date and signature	All compliant Category B Health Assessments are to be escalated to the relevant site for review. All Amber Category B Health Assessments are to be sent to site under the Relevant Restricted Category B Order 45 competency for review.	Issue Date = Date of Health Assessment Expiry Date = 3 years from date of Health Assessment
Medical.-.Order 45 Compliant – Category C	Full Health Assessment required with traffic light page Uploaded in colour is preferred – not mandatory Name of Health Assessment to match the person registered Date of birth to match the person registered Date of Health Assessment listed Chest X-ray date field must be completed If a review is indicated, this must match the date recommended in the Health Assessment review table. Must be completed by an approved medical practitioner on the list Must have Doctors name, date and signature	All compliant Category C Health Assessments are to be escalated to the relevant site for review. All Amber Category C Health Assessments are to be sent to site under the Relevant Restricted Category C Order 45 competency for review.	Issue Date = Date of Health Assessment Expiry Date = 3 years from date of Health Assessment
Medical.-. Ashton Order 45 Restricted – Category A, B & C Medical.-. Stratford Order 45 Restricted – Category A, B & C Medical.-. Mount Thorley Warkworth Order 45 Restricted – Category A, B & C Medical.-. Austar Order 45 Restricted – Category A, B & C Medical.-. Moolarben Order 45 Restricted – Category A, B & C	If the medical is marked as ‘Amber’ it must be transferred to the relevant site Order 45 Restricted Competency and sent to the site for approval based off the approvers list	All Category A, B & C Amber Restricted Health Assessments are to be sent for approval to the relevant site. All Category B and C compliant Health Assessments are to be sent to site for approval and review of the health assessment category against the role performed on site.	Issue Date = Date of Health Assessment Review Expiry Date = Date noted in Health Assessment Review Table or if no further reviews are required the expiry date is 3 years from the last full Health Assessment Date

Pathology Testing

Competency

Competency Requirements

Upload Requirements

Examples

Medical.Certificate III.Pathology

Name on certificate to match the person registered
Certificate III in Pathology to be listed
Issued by an RTO / Nationally Recognised Training logo
No expiry
Black and white or colour is acceptable

Only issue date to be recorded

QLD Coal Mine Workers Health Scheme

Grouped Competency

Competency

Competency Requirements

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Medical.-.Cameby Downs Compliant

Medical.-.Yarrabee Compliant GROUP

Medical.-.QLD Coal Mine Workers Health Scheme

Name of the inductee must be clearly shown on the medical
This document is only mandatory for specific sites (QLD) If the document is mandatory the person needs to upload section 4 of the Coal Board Medical
The health assessment provided by Resources Safety & Health (ResHealth) is accepted
Doctors signature, signed date and stamp mandatory
Certificate of Fitness to be uploaded
Version number listed on medical must be version 6 or above. If version number is under 6 then it must be sent to site for approval
Employer listed on Medical must match Employer in the system

Please send to site for approval for the below:

If:
- s4.2e.i is marked yes; OR
- s4.2e.ii(1) has any respiratory diseases indicated; OR
- s4.2.e.ii(2) has legionellosis indicated

IF AMBER PROCEDURE:

The relevant below 'restricted' competency will need to be selected and the relevant amber process adhered to

Issue Date = Date of examination (this applies to both section 4 and reshealth assessment)
Expiry Date =5 years from date of examination (unless an indication for a subsequent assessment has been marked and a corresponding date is shown next to this - Subsequent assessment date should be recorded as expiration date in onsite is if shown on medical form)
Please enter the name of the Doctor in the Declaration Commence box

Pegasus Administrators to click here for additional information before verifying

Medical.-.Cameby Downs Restricted

Pegasus click HERE for additional information

If the medical is restricted: the certificate of fitness will be sent to site for approval

A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval (not required for corrective lenses)

Medical management plan must:

Be presented on a company letterhead
The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.
The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.
State that the employee’s medical has been approved by the company
Be dated within the last 3 months
This document is only mandatory for specific sites (QLD)
Must be uploaded as a PDF
NSW Order 41/43 medicals are NOT accepted

Issue Date = Examination date
Expiry Date = As per subsequent assessment date on the medical

Medical.-.Yarrabee Restricted

IF AMBER PROCEDURE:

If the medical is restricted: the certificate of fitness will be sent to site for approval

A medical management plan will also need to be supplied with the medical as both documents will then need to be sent to the site for approval (not required for corrective lenses)

Medical management plan must:

Be presented on a company letterhead
The medical has been approved by a senior company representative and must be signed by a senior company representative, e.g. supervisor, HR representative, return to work coordinator and also the worker must sign.
The employee is fit for duty to perform tasks whilst on the Yancoal site under the medical restriction.
State that the employee’s medical has been approved by the company
Be dated within the last 3 months
This document is only mandatory for specific sites (QLD)
Must be uploaded as a PDF
NSW Order 41/43 medicals are NOT accepted

Issue Date = Examination date
Expiry Date = As per subsequent assessment date on the medical